Lesson Twelve - Create your own Icons
After your initial setup has been completed by our setup team, you will be able to amend icons and create additional ones yourself.
Obviously this is limited to data that your school has requested to be included in MINTclass.
You must have an Admin account to MINTclass.
Login and click on Cortex > Configuration and then click on 'Icon Setup' on the left hand side. If you see the screen below, you will need to have this feature activated by Support.
Obviously this is limited to data that your school has requested to be included in MINTclass.
You must have an Admin account to MINTclass.
Login and click on Cortex > Configuration and then click on 'Icon Setup' on the left hand side. If you see the screen below, you will need to have this feature activated by Support.
However, if you do not see that message, you should see the screen below.
On the top right you will see your schools current Icon Setup and these are known as Default.
There are four different types of icons you can add which use two different types of data.
There is Student Data, (CC) Data vs Data, (CC) data vx XX and (CC) Data is XX.
Note: (CC) means Colour Coded.
You can chose colours, labels and when they are displayed.
Adding a New Icon
To add a new icon to the default set of icons, you need to click on the Add Icon button which is located under the default icons.
There are four different types of icons you can add which use two different types of data.
There is Student Data, (CC) Data vs Data, (CC) data vx XX and (CC) Data is XX.
Note: (CC) means Colour Coded.
You can chose colours, labels and when they are displayed.
Adding a New Icon
To add a new icon to the default set of icons, you need to click on the Add Icon button which is located under the default icons.
The first thing you need to do is choose the type of icon. We will look at these one at a time.
Student Data
Select Student Data and then click on the icon image/colour icon to select a suitable colour.
Student Data
Select Student Data and then click on the icon image/colour icon to select a suitable colour.
Now you need to select the appearance rules. If the icon contains something that could apply to all students for example Reading Age, then you would select 'Always On'. However, if it is something that only apples to some students such as SEN status, then you would use 'If Data In'.
When you choose the 'If Data In' option, you will see a new button appear called 'Choose - Selecting'. This button will allow you to choose which data you wish to display in the icon. Remember this data is limited to the data your school has asked us to display in MINTclass.
When you choose the 'If Data In' option, you will see a new button appear called 'Choose - Selecting'. This button will allow you to choose which data you wish to display in the icon. Remember this data is limited to the data your school has asked us to display in MINTclass.
Select the data that you wish to display by clicking on the appropriate Use Data button. You now need to select what data is displayed.
Select the relevant choice from the Icon Contents combo box. If you select 'Text' you then have the option to type in the text that you wish to display. Choose 'Data In' ti display the data held and you will have another choose box as previously described.
You can then choose black or white text and if you would like to be displayed centred or low and you can also choose to add text that appears when you hover over an icon in SeatPlanner.
Finally when you are happy with your choices, click on the Save Icon Settings button at the bottom of the screen.
(CC) Data vs Data
when you select this option from the Icon Type drop down, you will be able to compare two different pieces of data and colour code them. For example, is that student's current grade below their target grade?
Select the relevant choice from the Icon Contents combo box. If you select 'Text' you then have the option to type in the text that you wish to display. Choose 'Data In' ti display the data held and you will have another choose box as previously described.
You can then choose black or white text and if you would like to be displayed centred or low and you can also choose to add text that appears when you hover over an icon in SeatPlanner.
Finally when you are happy with your choices, click on the Save Icon Settings button at the bottom of the screen.
(CC) Data vs Data
when you select this option from the Icon Type drop down, you will be able to compare two different pieces of data and colour code them. For example, is that student's current grade below their target grade?
When you select (CC) Data vs Data, you will also have to choose the two pieces of data that you wish to compare - remember that again, this is limited to the data that your school has chosen to display in MINTclass.
You can then choose the colour coding that you wish to apply by clicking on each of the comparison icons.
You can then choose the colour coding that you wish to apply by clicking on each of the comparison icons.
Greater Than - Equal To - Less Than
The remaining options are the same as creating a Student Data icon.
(CC) Data vs XX
When you select this option from the Icon Type drop down, you will be able to choose a data item and have an icon displayed if the data is greater than something that you set. For example, you may wish to display an icon that shows you if a student has more than a certain number of behaviour points.
You could expand on this by using multiple comparisons to show students with less then 60% attendance.
(CC) Data vs XX
When you select this option from the Icon Type drop down, you will be able to choose a data item and have an icon displayed if the data is greater than something that you set. For example, you may wish to display an icon that shows you if a student has more than a certain number of behaviour points.
You could expand on this by using multiple comparisons to show students with less then 60% attendance.
In the screen shot above, by creating two comparisons, if greater than 0 it is red, if above 60, it is green. Therefore all students with attendance between 0 and 60 will have a red icon.
(CC) Data is XX
When you select this option from the Icon type drop down, you will be able to show if data equals a specific piece of data. for example, if the student's current grade equals X, make the icon green. If it is Y, make it amber etc.
Creating Different Icons for Different Year Groups
If different year groups need different icons, you can easily create these. You may need a combination of the default icons and new icons. This can be accomplished by copying some of the default icons to each year group and then adding new icons as necessary.
Copying Icons
To copy an icon be that a default icon or one you have made yourself, simply right click on the icon you want and you will see a pop up like the one shown below.
(CC) Data is XX
When you select this option from the Icon type drop down, you will be able to show if data equals a specific piece of data. for example, if the student's current grade equals X, make the icon green. If it is Y, make it amber etc.
Creating Different Icons for Different Year Groups
If different year groups need different icons, you can easily create these. You may need a combination of the default icons and new icons. This can be accomplished by copying some of the default icons to each year group and then adding new icons as necessary.
Copying Icons
To copy an icon be that a default icon or one you have made yourself, simply right click on the icon you want and you will see a pop up like the one shown below.
Click on Copy Icon and then click on the year group that you wish to copy that icon to and right click on the card.
Now click on Paste.
If you need all of the default icons copied to a year group, you can click on the year group and then choose 'Copy default icons'.
If you need all of the default icons copied to a year group, you can click on the year group and then choose 'Copy default icons'.
This will copy all of the default icons to that year group. You can then remove the icons you no longer want and add the new icons.
Removing Icons
Removing icons is as simple as copying them. Click on the icon that you want to remove.
Removing Icons
Removing icons is as simple as copying them. Click on the icon that you want to remove.
The icon and its set up will be displayed on the left hand side of the screen. Click on 'Delete Icon'.
Creating Different Icons for Different Key Stages
This needs to be set up by our Support Team. However, alternatively, you could create a year specific set of icons for say Year 7 and then copy that to Years 8 and 9, then repeat for the other year groups to create Key Stage icons.
If you make a mistake, you can click on the 'Reset to use default icons' option, see below.
Creating Different Icons for Different Key Stages
This needs to be set up by our Support Team. However, alternatively, you could create a year specific set of icons for say Year 7 and then copy that to Years 8 and 9, then repeat for the other year groups to create Key Stage icons.
If you make a mistake, you can click on the 'Reset to use default icons' option, see below.